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Privacy Notice

Sparken Hill Academy Privacy Notice


What is a Privacy Notice?

The purpose of a Privacy Notice is to explain how your personal information may be used. It details why we collect information and who we may share it with.


Who are we?

We, Sparken Hill Academy, are a Data Controller for the purposes of the Data Protection Act 1998. We collect information from you and may receive information about you from your previous school and the Learning Records Service.


Why is information collected?

The reasons we keep records about you and your family are to:

Support teaching and learning;

Monitor and report on progress;

Provide appropriate pastoral care,

Give the best possible service,

Safeguard Children and Young People from harm,

Assess how well schools are doing.


What information is collected?

Information that may be collected includes contact details, national curriculum assessment results, attendance information and personal characteristics such as ethnic group, special educational needs and any relevant medical information. If you are enrolling for post 14 qualifications we will be provided with your unique learner number by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken.


Who may my information be shared with?

We will not give information about you to anyone outside the school without your consent unless the law and our rules allow us to.

We are required by law to pass some of your information to Nottinghamshire County Council and the Department for Education (DfE). Nottinghamshire County Council uses information about children for whom it provides services, to enable it to carry out specific functions for which it is responsible. These functions may include the assessment of any special educational needs a child may have, assessment for free school meals eligibility, support the process of admissions to schools and provide information for children, young people and family support services. The Council also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them. The statistics are used in such a way that individual children cannot be identified from them.


Nottinghamshire County Council may also share information, when appropriate and within the legal framework, with other organisations for example:

Primary Care Trusts (PCT),

Police Forces,

Connexions Services,

Nottingham City Council,

Further Educational Colleges.


Organisations have a legal right to share information when it is in the best interests of the child or young person. Sometimes we have a duty to share information and would need to justify why we did not. However, we only share information with professionals who have a legitimate need in order to provide you or your family with support or an intervention.

If you require more information about how the Local Authority (Nottinghamshire County Council) and the DfE store and use your information, then please go to the following websites:    and


If you are unable to access these websites, please contact the Local Authority or DfE as follows:


Nottinghamshire County Council

Data Management

Children & Young People’s Services

Nottinghamshire County Council

County Hall, West Bridgford,

Nottingham, NG2 7QP



Department for Education

Public Communications Unit

Department for Education

Sanctuary Buildings, Great Smith Street

London, SW1P 3BT



Telephone:      0870 000 2288


Once a child is aged 13 or over we are required to pass on certain information to the Connexions services. Connexions are the government's support service for all young people aged 13 to 19 in England. We must provide a child’s and their parents(s) name and address, and any further information relevant to the Connexions services’ role. However, a child (if over 16) or their parents can ask that no information beyond name and address be passed to Connexions.

Please inform the school administrator if you wish to opt-out of this arrangement. For more information about Connexions please go to the LA website shown above.


Can I see the information held about me and my family?

Under the Data protection Act 1998 you are entitled to know what information is held about you. If you want to see a copy of the information we hold and share about you then please contact the school administrator.


What can I do if the information held is incorrect?

If you suspect that your information is out of date or incorrect you have a right to request that the data is amended. To do so please contact Vicky Dashper, School Business Manager, Sparken Hill  Academy, Tel:  01909 534073.


Want to know more?

If you have any further questions about information sharing within Nottinghamshire schools or Nottinghamshire County Council please contact:

Data Management

Children & Young People’s Services

Nottinghamshire County Council

County Hall, West Bridgford,

Nottingham, NG2 7QP



For independent advice about data protection, privacy and information sharing issues you can contact:

The Information Commissioner

08456 30 60 60